When you apply for an MBS degree program, we record the personal data you provided in your cover letter, résumé, references, application form, interviews, etc. in our applicant tracking system for the duration of the application process.
MBS collects, processes, stores and uses this data to contact you in the event of acceptance or, in the event of an initial rejection, to inform you that a place has become available or to seamlessly proceed with the application process should another degree program at MBS be applicable. If you are accepted for an MBS degree program, this data shall be retained for the duration of the program. In addition, MBS shares your data with the University of Mannheim for the purpose of academic supervision of MBS degree programs.
Provided that there are no legal retention or storage obligations, personal data that is no longer required for these purposes is deleted or made unavailable to users. In the event that you terminate the application process prematurely or are not accepted for the MBS degree program, all personal data, with the exception of information on your acceptance, rejection or withdrawal of the application, shall be deleted.
Applicant data is stored on our file server, located on MBS and university premises. Application documents are also stored in our CRM system “Salesforce”, in a data center located in Germany. FormAssembly, which is used for the online application process, also uses data centers in EU, as do the products of the Microsoft 365 Suite, which are used for various purposes during the admissions process. It cannot be completely excluded that such personal data is also stored on servers located outside the EU.
Personal data may only be processed and used where permitted by law or subject to the consent of the person concerned. With regard to the procedures described above, it is permitted to collect, store, transmit and use your personal data to the extent described in Article 6(1)(b) of the General Data Protection Regulation (GDPR).
Should you have any questions about data protection and how MBS handles personal data, please contact our data protection officer by email at: email@example.com or by post at Mannheim Business School, L5, 6, 68131, Mannheim Germany.